About the Academic Registry
The Academic Registry acts as the custodian for student records and academic information at the University. Whether you are a student with questions about the registration process or an alum looking to get academic documents, our goal is for your interaction with the Academic Registry to be both efficient and helpful.
All requests can be submitted to the Academic Registry Office at: academicregistry@ashesi.edu.gh, or in person during regular operating hours in Radichel Hall 214.
For information on degree requirements, see the Ashesi Student Handbook.
Registry Forms
All requests can be submitted to the Academic Registry Office or in person during regular business hours.
Most academic requests can now be submitted through CAMU Services, located in the left navigation pane of the student portal. Through CAMU, students can access the Course Registration and Issue Reporting Form, submit petitions for requests such as Change of Major, Waiver of Prerequisite, Course Repeat and Retake, Extra Course Addition, Late Course Addition, and Late Course Drop, as well as submit Grade Change and Completion Forms and Remarking Requests. Students should ensure that all required information and supporting documentation are provided when submitting a request. All submissions remain subject to review and approval by the appropriate academic offices.
Instructors can submit requests for grade changes and completion of incomplete grades through CAMU Services. The Grade Change and Completion Form is available within the CAMU platform and should be used to request corrections resulting from errors, omissions, or the completion of outstanding coursework. All submissions are subject to review and approval in accordance with the University’s academic policies and procedures.
Students in good academic standing who wish to take a semester or more away from their studies, voluntarily withdraw from the University, defer their studies, or return after an approved interruption of studies should submit their request through CAMU Services. All requests will be reviewed and processed in accordance with the University’s academic policies and procedures.
The Registry provides various academic services to students. If you are in good financial standing with the University, you can request academic services such as transcripts, letters of attestation, proof of English proficiency, letters of introduction, and other academic documents by completing the appropriate Academic Request Form below.
Academic Request Form: Current Students & Alumni
For current Ashesi students and alumni requesting academic services.
Access the form: Academic Request Form
Academic Request Form: Exchange Students & Others
For exchange students, prospective students, and other applicants requesting academic services.
Access the form: Academic Request Form
Please note: Both categories direct to the same request form. Select the option that best describes your status when completing your request.
Requests for Letters of Introduction require at least two business days to process. However, requests for Letters of Introduction addressed to embassies and/or high commissions should be submitted at least two weeks before your visa appointment. Letters will be ready for pickup on Fridays if requests are submitted by Tuesday of the same week.
For transcript requests, your first two transcripts are free. Additional transcripts cost Ghc 115.2 ($10) per copy. Payment must be made in advance by cash or cheque only, payable to Ashesi University. Please do not mail cash.
- Transcript requests must be submitted by Monday of each week and will be ready for pickup by Thursday of the same week.
- If you would like your transcript delivered by courier, you will be responsible for the applicable courier charges.
- If you wish to collect your transcript in person, it can be picked up from the Academic Registry.
- If someone else will collect your transcript on your behalf, they must present a signed authorization letter from you indicating your student ID number and granting them permission to collect your transcript.
- Transcripts include all coursework attempted at the University. Before submitting a transcript request, please verify through the Student Information System that all your grades have been recorded.
- Transcripts will not be issued to anyone with outstanding financial obligations to the University.
- If you are graduating this semester, transcripts requested before your official graduation date will not indicate that your degree has been conferred.
- Please wait until your degree has been officially awarded if you would like your graduation reflected on your transcript.
- For further information or assistance, please contact the Academic Registry at 030 2610 330.
Frequently Asked Questions
We are committed to helping families provide a quality education for their wards. Making the transition from high school to university life can be overwhelming for students. However, with your support, we can make sure students have an amazing experience at Ashesi. Here are a few pointers, based on questions we have received from parents. The list below will be updated periodically, so do let us know if there is any information we should add.
I need help with classes. What resources are available?
There are many resources at the university to help students who are struggling academically. Ashesi has several teaching support centres to help strengthen a student’s competency in math, writing, computer science and research. Also, most classes have a faculty intern assigned to the faculty and course, who provides additional support both in and out of regular classroom sessions. The first step is for your ward to inform his/her faculty and faculty intern so that their situation can be assessed appropriately; and if the student still has challenges, they can go to their academic advisor for further assistance.
I feel very stressed out. What should I do?
In the transition from high school to university, most students experience some stress in adjusting. Ashesi has several counseling structures in place to help students settle – covering both academic and social life. However, if you believe you are not adjusting the way you expect, please contact the Counseling, Coaching, and Advising Office. The Dean will arrange to meet with you and/or your ward and help you determine necessary steps to be taken.
Ashesi has work study programs that provide students with the opportunity to earn money and work experience from interning with different university departments. Work study opportunities are open each year for students to apply. Your ward can contact the Career Services Center for more information.
If a student has adequate medical reason, they may be advised to withdraw from the University or take an Incomplete grade in their classes, to allow them to continue their academic work at a later time when they get better.
Getting an Incomplete Grade
For a student to get an Incomplete grade in a course, the student must be given permission by the Dean of Students or the Provost. An Incomplete grade in a course is appropriate only if the student’s work in a course has been of passing quality and a minority of the work of the course is left outstanding, as determined by the instructor. The instructor must agree with the student on a date for the completion of the work, which must be approved by the Provost; an effort should be made to complete remaining work within the first week of the following semester. An Incomplete grade will be replaced by a final grade within weeks of the completion of the work. If the work is not completed by the agreed upon date, either the grade will revert to a Failing grade or whatever grade the student would have earned based on their previously completed work. Within reasonable limits, the Provost may choose to extend the deadline to complete outstanding work.
Deferring Studies
A student who is unable to complete a substantial portion of a semester because of illness or other emergency, and can provide appropriate documentation, may be given permission by the Dean of Students or the Provost to withdraw from the university. The withdrawal will not affect the student’s academic standing. Students who withdraw must request to resume their studies in the subsequent semester at Ashesi from the Academic Registry. If the illness or emergency is still affecting the student at the start of the immediate subsequent semester, the student may request to remain absent from the University for up to 2 additional semesters, after which the student will be considered permanently withdrawn, and will have to re-apply to the University to resume their studies.
My ward is on academic probation. What does this mean?
This means your ward is close to being dismissed from the University because of lower than expected academic performance and needs to improve. Students will be placed on academic probation if, at the end of any regular semester, their cumulative grade point average (GPA) is less than 2.0 (C average).
Students will be subject to dismissal if:
(1) they fail to make normal degree progress, or (2) after one or more consecutive regular semesters on academic probation they have not achieved either a semester or cumulative GPA of 2.0.
What are the implications for starting a semester late?
All students have up to two weeks, at the start of each semester, within which to register for classes and report to campus. If the student is unable to do this, they need to provide adequate reason before the close of the registration window. Students who are unable to register within two weeks of a semester re-opening, may be required to defer their studies and resume school in a subsequent semester.
All students have secure access to their academic records electronically, from wherever they may be.